Privacy Policy

Sirius Executive Search Privacy Policy

This privacy policy sets out how we use and protect any information that you give us, or that we collect from you.

Sirius Executive Search, (a division of Sirius Management Limited, now referred to as SES within this Privacy Policy), of 131 Almners Road, Lyne, Surrey, KT16 0BJ, UK; Company registration number: 4921111, is committed to ensuring the privacy of candidates; clients and suppliers. Data is held in the strictest of confidence and we comply with all data protection and GDPR regulations.

As a recruitment agency we shall only collect, retain and use your personal data with your permission. We may do this in the following way:

a) When you apply for a specific position we are advertising via our website or a job board.
b) When you submit your C.V. to us through email via info@sirius-cv.com.
c) When you email a consultant directly via email or LinkedIn.
d) When you provide a business card from a face to face meeting.
e) When we contact you directly, as a consequence of sourcing your details via LinkedIn or an external C.V. database.
f) When we request or accept connection to you via LinkedIn.

We will use your retained contact details to ensure you receive the best personalised service from us:

a) To qualify your suitability and inform you about job opportunities with our clients.
b) To ask you to provide an update to your employment status, should there have been a lapse of time of contact between us.

We shall store your personal data for a maximum of 36 months, upon every new engagement with us; after this period we shall remove all personal data held. Engagement refers to any of the following:

a) If you apply for a job that we subsequently present you for with a client, (whether you are selected for interview or not).
b) If you are a registered candidate with us and submit an updated C.V. / advise us of any changes to personal data.
c) If you apply for a job that we do not shortlist you for but for which we ask your permission to retain and register your details.
d) You inform us you are not currently open to hearing about opportunities but we can continue to retain your personal data.
e) If you connect to a member of our team via LinkedIn.

We shall only retain personal data that is relevant to recruitment as follows:

a) Contact details – examples being telephone numbers, email addresses, Skype contact and home address.
b) Professional / career profiles including job titles and companies.
c) Qualifications – Some jobs have a legitimate reason to request candidates with professional qualifications to enable them to fulfil the role.
d) Native / fluent languages spoken – Some jobs have a legitimate reason to request candidates who can speak additional languages to be able to communicate with customers or clients.
e) Nationality – Some jobs have a legitimate reason to request candidates who are eligible to work within the UK without restriction.
f) Current salary, benefits and remuneration expectations. We use this information to enable us to approach the correct level of candidates for roles, so that we are not inundating candidates with positions that will not match their personal requirements.

Who we share your personal data with:

a) Only relevant members of staff within SES will have access to your personal data to use as set out by this Privacy Policy.
b) We will share candidate’s personal data to clients, only once we have spoken to you about a position and you have given us your permission to present your CV and application. Additionally you will have confirmed that no other recruitment agency has already assisted you to engage with our client in the last 6 months. We expect transparency from candidates from the onset of presenting a position to them and for you to notify us if you are aware of a position already. We also expect that candidates do not approach a client direct about a vacancy that has been introduced to the candidate by SES. Should this situation arise, SES will advise the client in writing that SES made the initial introduction and therefore the candidate is represented by SES as their recruitment agency.

Where we process personal data and store this to:

a) Personal data is only processed by SES staff.
b) Personal data is stored electronically with every action taken to minimise risk of a breach of protection with regards to security. Should a breach occur, we have a procedure in place and will endeavour to inform candidates, clients or suppliers at the earliest point and within a maximum of 72 hours.

Your rights:

a) At any point of engagement with us, you have the right to withdraw consent, request for us to delete, update or amend any personal data we hold on you. We would endeavour to do this within 14 days of notification
b) At any point of engagement with us you can request that we share all personal data we hold about you in a clear format. We will endeavour to do this within 14 days of your written request. Contact info@sirius-cv.co.uk with the subject “Personal Data Request” if you wish to request this.

Contact:

a) Should you have any questions regarding our Privacy Policy or would like to change your preferences to how or why we contact you, please email info@sirius-cv.co.uk
b) Should you be a previously registered candidate with us and wish to update / amend any personal data or submit a new C.V. to us, please send this directly to info@sirius-cv.co.uk

Security

We are committed to ensuring that your information is secure. We will never sell or share your personal data with any third party without your permission.  In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online. Please ensure you regularly review our Privacy Policy as we shall update and amend accordingly to ensure SES is adhering to any further revisions to data protection or GDPR regulations.

Cookies

Because our website has Google Analytics, our website uses cookies. By using our website and agreeing to this policy, you consent to our use of cookies in accordance with the terms of this policy.

What Are Cookies

A cookie consists of information sent by a web server to a web browser, and stored by the browser. The information is then sent back to the server each time the browser requests a page from the server. This enables the web server to identify and track the web browser. We do not use “session” or “persistent” cookies on the website.

We use Google Analytics to analyse the use of this website. Google Analytics generates statistical and other information about website use by means of cookies, which are stored on users’ computers. The information generated relating to our website is used to create reports about the use of the website. Google will store this information. Google’s privacy policy is available at: http://www.google.com/privacypolicy.html

Most browsers allow you to reject all cookies, whilst some browsers allow you to reject just third party cookies. For example, in Internet Explorer you can refuse all cookies by clicking “Tools”, “Internet Options”, “Privacy”, and selecting “Block all cookies” using the sliding selector. Blocking all cookies will, however, have a negative impact upon the usability of many websites.

Links to other websites

Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over that other website. Therefore, we cannot be responsible for the protection and privacy of any information you provide whilst visiting such sites and such sites are not governed by this privacy policy. You should exercise caution and look at the privacy statement applicable to the website in question.

Last updated 10/01/19. For further details E-mail: info@sirius-cv.com